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ERP & Financial Automation

Sage Intacct TMS Integration

Built for mid-market and enterprise transportation companies running Sage Intacct. Synchronize completed dispatches into A/R invoices, generate automated carrier A/P bills, and manage multi-entity freight financials without re-keying a single transaction.

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The Accounting Problem in Modern Trucking & Brokerage

Transportation accounting is fundamentally different from standard wholesale or retail distribution. Motor carriers and 3PL freight brokers manage high-velocity operational variables: linehaul rates, fluctuating Department of Energy (DOE) fuel surcharges, multi-stop accessorials, detention hours, and lumper receipts. When operations and accounting operate in separate silos, billing clerks spend hundreds of hours every month manually copying load details into Sage Intacct, leading to delayed invoices, cash-flow friction, and reconciling nightmares.

EXSPEEDITE TMS bridges this divide with a native, bi-directional REST synchronization engine engineered directly for the Sage Intacct Web Services API.

Key Capabilities of the EXSPEEDITE + Sage Intacct Sync

1. Touchless Accounts Receivable (A/R)

When a load reaches Delivered status and required documentation (Bill of Lading, signed delivery receipt) is verified, EXSPEEDITE's automated nightly billing batch generates a complete customer sales invoice in Sage Intacct—complete with itemized accessorials, fuel surcharges, and PDF document links.

2. Automated Carrier Accounts Payable (A/P)

For freight brokerages and logistics desks covering loads with outside carriers, EXSPEEDITE automatically compiles the rate confirmation, fuel advance, and driver check-ins into an approved A/P vendor bill inside Sage Intacct ready for payment schedule processing.

3. Multi-Entity & Dimensional GL Mapping

Leverage Sage Intacct's industry-leading multi-entity capabilities. Map transactions automatically to specific business divisions (e.g., Asset Fleet vs. Brokerage Division vs. Drayage Yard) and assign dimensions for Equipment, Terminal, Customer, and Lane profitability analysis.

4. Fuel Card & Settlement Reconciliations

Import nightly fuel card transactions (Comdata, WEX Fleet One, EFS) into EXSPEEDITE, match purchases to tractor odometer records, and automatically pass fuel expense entries and driver deduction journals into your Sage Intacct General Ledger.

How the Integration Architecture Operates

  1. Order Completion in Dispatch: Dispatchers execute shipments in EXSPEEDITE's Fast Dispatch console. Operational rating rules apply contract linehaul rates and automated weekly DOE fuel surcharges.
  2. Automated Audit Validation: The billing approval queue verifies that required BOL/POD images captured via CheckPoint or the driver mobile feed are attached to the load.
  3. REST API Transmission: EXSPEEDITE serializes the shipment into a clean Sage Intacct invoice payload, maintaining transactional idempotency to prevent duplicate entries.
  4. Payment Status Feedback: When cash receipts or payments are recorded in Sage Intacct, status flags synchronize back to EXSPEEDITE so customer service and dispatch teams see paid/unpaid status instantly.

Why Transportation CFOs Choose EXSPEEDITE with Sage Intacct

Unlike generic accounting connectors or brittle spreadsheet imports that break on software updates, EXSPEEDITE's integration is maintained directly by our senior transportation software architects. We configure your General Ledger accounts, dimension codes, and tax rules during onboarding, ensuring day-one accuracy.

Connect Your Transportation Operations to Sage Intacct

Speak directly with our engineering team to review your chart of accounts and see a live demonstration of the EXSPEEDITE Sage Intacct sync.