Freight EDI Dictionary & Status Code Reference

1. EDI 214 Shipment Status Codes (Transportation Carrier Milestones)

The EDI 214 transaction set allows motor carriers to provide automated shipment milestones to shippers, consignees, and 3PL brokers. Below are the most critical standard status reason and milestone codes used across enterprise supply chains:

Code	Milestone Name	Operational Carrier Meaning & Automated Triggers
AF	Carrier Departed Pick-up Location	Tractor and loaded trailer have completed outbound security check and crossed the shipper geofence. Official start of billable transit.
AG	Estimated Time of Arrival (ETA)	Updated dynamic arrival forecast transmitted to receiver dock scheduler based on live telematics (Samsara / Motive GPS) and driver HOS duty availability.
X1	Arrived at Delivery Location	Tractor enters delivery facility geofence. Automatically triggers EXSPEEDITE detention clocks to calculate demurrage/detention audit proof.
X3	Arrived at Terminal Location	Power unit arrives at cross-dock facility, carrier terminal, or intermediate yard for trailer drop or cross-dock deconsolidation.
X6	En Route to Delivery Location	Shipment is in active highway transit between origins and destinations. Sent on scheduled cron intervals (e.g., every 2 to 4 hours).
CD	Carrier Delivered	Trailer unloaded, receiver signs delivery receipt. Final delivery timestamp captured and driver prompted for electronic BOL/POD imaging.
SD	Split Delivery Complete	Used in LTL and multi-stop truckload cartage when a single stop or drop-off manifest has been completed.
A9	Shipment Delayed (Weather / Traffic)	Exception status transmitted when unforeseen highway closures, severe weather, or mechanical failures require appointment rescheduling.

2. EDI 204 Motor Carrier Load Tender Loop Structure

The EDI 204 conveys complete shipment instructions from a shipper or freight broker to a motor carrier. Key data segments include:

Segment	Segment Description	Data Elements & Business Rules
ST / SE	Transaction Set Header / Trailer	ST*204*0001 — Defines transaction boundaries and control numbers matching subsequent 997 acknowledgments.
B2	Beginning Segment	Contains standard carrier alpha code (SCAC), shipper BOL number, payment terms (prepaid/collect), and action code (00=Original, 04=Change, 01=Cancel).
L11	Business Reference Identifiers	Transmits crucial cross-reference keys: PO numbers, pickup confirmation numbers, seal numbers, and receiver delivery appointment codes.
G62	Date / Time Qualifiers	Specifies scheduled pickup dates, firm delivery appointment windows, and tender expiration timeout timestamps.
N1 / N3 / N4	Party Identification Loop	Shipper, Consignee, Bill-to, and intermediate yard addresses, contact phone numbers, and dock master contact details.
S5	Stop-Off Sequence Details	Controls multi-stop routing logic. Designates stop sequence order, stop reason code (CL=Complete Load, CU=Complete Unload, PL=Partial Load).
OID / L5	Order Details & Commodity	Item descriptions, piece count, packaging type (pallets, cartons, totes), freight classification (NMFC code), and temperature setpoint.

3. EDI 210 Motor Carrier Freight Details & Invoice Charge Codes

The EDI 210 replaces paper invoicing. In EXSPEEDITE, the 210 is automatically compiled upon delivery and verified against contract tariffs before transmission:

Charge Code	Rate Item Description	TMS Billing Logic
400	Linehaul Freight Charge	Primary transportation revenue based on flat contract rate, loaded mileage tariffs, or hundredweight (CWT) rating matrices.
FUE	Fuel Surcharge (FSC)	Calculated dynamically via EXSPEEDITE’s automated weekly DOE diesel fuel matrix, based on average regional diesel index.
DET	Detention Loading / Unloading	Billed automatically when driver wait time exceeds contractual free time, verified with GPS telematics arrival/departure timestamps.
STOP	Additional Stop-Off Charge	Accessorial billed for each intermediate pickup or drop sequence on multi-stop truckload routes.
LAY	Layover Reimbursement	Compensates carrier when customer delays prevent driver from completing delivery on the scheduled appointment date.
HAZ	Hazardous Material Surcharge	Applied to dangerous goods shipments requiring placarding, specialized driver endorsement, and corridor compliance.

4. EDI 990 Response to a Load Tender

Transmitted by the carrier within 30-to-60 minutes of receiving an EDI 204 to accept or decline the freight:

• Code 'A' (Accept): Locks the shipment into EXSPEEDITE dispatch, creates the master order record, and generates the internal PRO number.
• Code 'D' (Decline): Formally releases the shipment back to the shipper for cascading to secondary routing guide carriers.